Training & Skills Management
Governance Risk and Compliance software
As a standalone module or as part of the Sword Achiever GRC management solution, Sword Achiever Training and Skills Management facilitates the company’s documented processes to drive the requirements for all skills and training.
The results on the organization of having well informed and trained employees speak for themselves. The workforce will be more knowledgeable to a consistent standard, safer, more productive, more cost effective and help deliver a higher level of compliance for the organization.
Ensuring that employees understand the role they have to complete, and have the correct training and competency to complete it, is a vital ingredient for an effective Governance Risk & Compliance (GRC) architecture. Whether it is Quality, Environmental, Health & Safety, IT security or any other compliance area, all require that an organization identifies and addresses training and skills requirements in their processes.
This supports compliance with multiple regulatory and legislative standards by reducing the risk of non-conformance. Through controlled training records and automated management alerts Sword Achiever helps to ensure employees are always informed and trained in the latest processes.
Specific features and benefits include:
- Requirements can be identified as courses, skills or as documents to be read in Sword Achiever Document Management. This ensures that both formal and informal acquisition of training can be recorded
- Training and skills requirements can be associated with Job Descriptions, so that a new employee is automatically directed to any required training and skills
- Changes to processes in Sword Achiever Document Management will automatically generate a new training requirement for those employees that need one, automating the training requirements process and thereby reducing the risk of oversight or omissions
- Security of the information is managed through role based access, across the organization, means that users can only access the information that they need
TRAINING AND SKILLS MANAGEMENT AUTOMATION
- Outstanding course requirements are highlighted automatically via the course management features within the system
- Periodic refresher courses, such as First Aid, can be scheduled, making sure compliance qualifications are not overlooked
- Audit trails ensure clear traceability of actions including electronic signatures to confirm that training has been completed.
FLEXIBLE CONFIGURATION
- Customer configurable course types, skills types, categorization and keywords ensure the system reflects the business needs and that users can find information in an intuitive interface
- Configured default settings for new employees, ensure ease of use for all users
WORKFLOW AND ESCALATION PROCESSES
- Automated notifications for training requirements can be sent to the trainee, their manager, the trainer or training coordinator as required. Notifications are sent via familiar email, so very little training is required on use of the system
- Incomplete training can be escalated using a configurable escalation engine , ensuring that all training is monitored to completion
MANAGEMENT REPORTING
- The system provides a skills and competency matrix that will enable employees to see where skills are in the organization
- Reports of ‘who has read what documents’ in the management system supports compliance with regulatory and legislative standards
- Reports of incomplete training can be used to initiate corrective action
INTEGRATION WITH DOCUMENT MANAGEMENT
- Automation of the training requirements is achieved by integrating with Sword Achiever Document Management
- Changing documented policies, processes, risk assessments or other compliance documentation will automatically generate a need for training in Sword Achiever
- Automatic linking from a training requirement to the associated document ensures trainees can find documentation easily
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