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In a recently published survey, one of the main highlights was the focus on the Burden of Proof. It is no longer sufficient to develop and publish policies and a Code of Conduct for employees. Organizations must also be able to prove that employees understand and comply.

Improving staff awareness of corporate policies and procedures is becoming increasingly important as regulators now require proof that staff understand and are complying. 

The same survey found that 89% of organizations have a Code of Conduct for employees and 85% have developed polices to reduce staff misconduct.  86% required employees to attest they had received and understood a policy or procedure, and nearly half, required annual recertification.  BUT, only 15% had any kind of metrics for testing staff on comprehension.

This demonstrates a glaring hole – how do you prove that your staff understand the Code of Conduct. And how can you get them to buy-in to your corporate ethics?

Automated Policy Management systems are being adopted across highly regulated industries, particularly financial services.  A central repository that contains all policies and procedures, providing one version of the truth, makes it easy for employees to navigate the minefield of regulation. Such systems also provide an audit trial, which demonstrates proof of employee attestation.

And keeping auditable proof could just save your bacon

There are several instances where high profile firms avoided serious prosecution during the last financial crisis, because they could prove that policies and procedures were published, easily accessible to staff, and that employees had accepted that they had read and understood the policies.

To learn how to raise engagement with Ethics and Code of Conduct policies, book a demo of Sword Policy Manager now.

By Jenny Ritson-Smith at 30 Aug 2018, 10:26 AM

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